Ajera and PORTFOLIO Payroll

Tracking Accrual Hours for Outsourced Payroll

Note: All references to Ajera in this document apply to both Ajera and PORTFOLIO.

Tracking accrual hours when outsourcing payroll just got easier. If you outsource payroll and want to track your accrual hours, Axium has a solution with Outsource Payroll Accrual. You can set up and track accrual hours in no time.

Axium sends you an add-on program, which adds custom fields to each employee’s setup. These new fields are used to track accrual hours for up to two types of accruals, such as Vacation time and/or Sick time. Axium also includes reports that will allow full access to the accrual or can be restricted by supervisor or employee. And don’t forget these custom fields can be referenced on the Employee Inquiry so you can create your own reference.

Using Outsource Payroll Accrual is simple:

1. Create accruals, either using the default accrual types, Vacation and Sick, or changing them for other accruals you want to track.
2. Enter the beginning accrual information for each employee, such as the number of hours already accrued, and the hours to be accrued every pay period.
3. After you process each payroll, run Outsource Payroll Accrual to update the employee’s accrual information.
4. Reset the accruals at year-end.

Making a Tax Payment (when running process payroll in Ajera)

Step 1

• Create a vendor for each tax jurisdiction (such as Federal, State and or Local government).
• Leave the Liability Account field blank because liabilities can be entered to various liability accounts that you have setup in the chart of accounts.

• Run the Deposit Summary report. This report shows your tax contributions for the period in question, by tax withholding description.

• Create Vendor invoices, one for each of the different tax jurisdictions created above. In each vendor invoice, enter a line item for each tax description and select the corresponding GL account (such as Federal Withholding, Federal Unemployment, Social Security)

• Pay the invoices printed through Ajera or write manual checks for payment. Take to the bank or mail to the vendor the checks along with the tax coupon from the IRS, State and/or Local government tax agents.